Product Description
Bykart Chemotherapy Scheduler has transformed the complex challenge of booking chemotherapy treatments for cancer patients into a simple 4 step process: pick a patient, pick a treatment protocol, pick a start date and press the GO button.
Modules it is directly connected to:
Features & Benefits
Automated scheduling of chemotherapy appointments.
- Reduced wait times for 1st appointment
- Reduced in clinic wait times for all subsequent appointments
- More patients booked
- Faster booking process
- Greater accuracy
Google Maps built into the system
- Patients are scheduled according to how far they have to travel to help avoid long drives at rush hour
- Supports non same day treatment
Ability to track where patient received treatment
- Improved patient safety. In case a patient is sick can track who was in the same treatment area before and after the appointment
- ARO/Infectious control
The system checks to make sure the correct drug is approved by the physician prior to pharmacy mixing drugs
- Improved patient safety. The chance of the wrong drugs being administered greatly reduced.
Regimen Management
- Restrict regimens to specific times
- Long running regimens are assigned to beds
- Limit the number of treatments per day
- Limit number of times a drug can be delivered per day
Clinic Operations Manager
- Allows for definition of regimens
- Allows you to control the maximum number of appointments
- Allows you to control patient load
- Easy clinic setup and restriction management
User-defined limits for maximum number of appointments
- Eliminate over-booking of available resources and reduce stress on staff
- Ensure treatments are not missed
- Avoid double booking of a regimen for the same date
- Each Regimen treatment is tracked as a required set
User-defined restricted dates simplifies resource management
- Maximize staff and physical resources
- No appointments booked on non-treatment days
Patient Merge Mechanism
- Simplifies patient information consolidation
Extensive pre-built reports
- Providing historical analytics for continual process improvement
- Giving team leaders the knowledge to make real-time workflow and staffing adjustments
- Accurately track and report on patient appointments
- Patient to regimen reports
- Ability to identify new patients to a regimen allowing management to plan for the required resources
- Ability to accurately assess process bottlenecks
- Collect metrics on all aspect of clinic activity
- Printable patient appointment work lists
- Facilitates emergency appointment management
- Data can be exported to excel for further data analysis
The Bykart Chemotherapy Scheduler is HL7 compliant and can connect through ODBC to connect with other data driven applications
- This allows the module to easily integrate with other hospital /clinic systems
Sets limits for number of treatments per day and/or per day of the week by drug
- Load balancing of Pharmacy departments resources such as hood availability
- Assigns long running regimens to beds
Patient appointment workload List
- Eliminates phone calls between departments
- Eliminates drug wastage
- Eliminates wasted pharmacy effort
- Provides accurate, timely, verified drug approval before treatment date
Patient Appointment Work List
- Centralized location for treatment approvals
- Can see all of their oncology patients and their appointments in one location
- Ability to search for detailed information regarding a patients history
- Allows for detailed analysis of morbidity
- Allows transfer of responsibility for patients to replacement physicians
- Can see colleagues patients to cover during absences
Email Notification (emails sent 48 hours prior, 24 hours prior, and day of treatment to get physicians approval of appointment and regimen)
- Provides daily workload list of patient appointments that require approval
- Simplifies drug approval process
Balances workload between mornings and afternoons
- Eliminates unplanned overtime for nurses
Ability to track where patient received treatment
- Improved workplace safety
Email notification of appointments and appointment status to Physicians and Administrators
- Each Regimen treatment is tracked as a required set? Should this be here
- Eliminate appointment scheduling errors
- No missed treatments
Powerful search capabilities for accurate and flexible control of patient information
- Identify patients quickly and accurately by searching on any one or more patient identifiers (first or last name, DOB, Internal Hospital ID#, gender, etc.)
- Eliminate patient misidentification by identifying all potential matches allowing unit clerk to accurately identify each patient
- Track all appointments (Pharmacy, Physician, Dates, Stations, etc.)
- Track patient activity
- Track all important patient information such as address and contact information, insurance numbers next of kin etc.
- Important patient information conveniently located saves time
Fast and accurate patient identification
- Identifies all potential matches allowing unit clerk to accurately identify each patient
- Manage patients more effectively with less effort, freeing staff resources to provide better care
Regimen Treatment Tracking
- Each Regimen treatment is tracked as a required set
- Eliminate appointment scheduling errors
- No missed treatments
Intelligent rule-based automated appointment scheduling
- Generate a set of patient appointments automatically based on the prescribed protocol
- Prevent long duration protocols from being scheduled past end of office hours
- Evenly distribute appointments throughout the day to better manage staff time
- Reduce staff time spent on scheduling
- Ability to add pre-set additional time to a regimen treatment, based on patient acuity
- Treatment duration is increased to better support the patient’s condition
- Treatment time is based on acuity settings (new patient, frail etc.)
Email notification between clinicians of missing and mismatched orders
- All appointments are approved before treatment date eliminating downtime waiting for approvals